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Recruitment: bilingual mangagement assistant

SIRIC team
01/20/2022
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A SIRIC position available immediately
Entretien d'embauche

A position is available for a bilingual management assistant within Insititut Curie's SIRIC program. The candidate will work in close collaboration with the SIRIC management team.

Context

Institut Curie (IC) is a private foundation recognised as being in the public interest which combines two hospitals dedicated to cancer patients and a research centre aimed at improving knowledge of the disease and its treatments.

In 2018, the Institut Curie was awarded the "Integrated Cancer Research Site" (SIRIC) label by the French National Cancer Institute (INCa). This national label aims to strengthen the resources of multidisciplinary research within sites of excellence. The scientific programme of the Curie SIRIC focuses on treatment resistance, mainly in breast cancer, uveal melanoma and paediatric cancers.

As part of the SIRIC label, the Institut Curie is conducting a health democracy programme aimed at improving patients' and their representatives' understanding of research issues, developing consultation and public debate and increasing the participation of patient representatives in the research process.

Main activities

Within this transdisciplinary and cross-establishement framework, the SIRIC assistant will be responsible for day to day administrative tasks for the SIRIC label. 

  • Standard administrative tasks : making appointments, formatting all types of documents, writing letters, filing and archiving, receiving visitors.
     
  • Follow up of missions and staff travel : management of mission orders, reservation of transportation and hotels, preparation of payment methods, regularization of expense reports.
     
  • Preparation and budget follow up :
    • Allocation of budget from funders
    • Use of credits and contracts: breakdown of expenditure items, anticipation of deadlines, formalization of summary notes.
    • Team expenses: entering orders and monitoring expenses in conjunction with researchers, suppliers (deliveries, after-sales service, etc.) and Institut Curie's financial services.
    • Staff recruitment: distribution of offers, management of applications, setting up of contracts and follow-up with the Institut Curie's human resources.
       
  • Practical organization of events (meetings, symposiums …) : identification of dates, reservation of rooms, preparation and distribution of programs, interaction with speakers and sponsors, management of registrations, management of service providers (caterers, restaurants, hotels) and welcoming participants
     
  • Updating mailing lists
     
  • Compilation of publications from SIRIC programs
     
  • Communication : participate in the updating and enrichment of the SIRIC website (back-office management, visual search), participate in the creation of communication materials for clinicians, researchers, patients or the general public (booklets, posters, flyers, questionnaires, videos, podcasts ...).

Profile required

The candidate may be required to interact with the entire scientific and medical community as well as the patient community. This position requires excellent interpersonal skills in order to ensure close and quality interaction with the different communities.

Education

  • Bac +2 in business and administration management, executive assistant, manager assistant

Skills

  • Mastery of office automation tools (Pack-Office, Adobe, Photoshop) and communication tools (internet, videoconferencing, social networks ...)
  • Good command of written and spoken English
  • Mastery of administrative procedures and practices, knowledge of accounting software
  • Knowledge of the research world would be a plus

Assets

  • Rigorous, organized and autonomous
  • Excellent aptitude for teamwork
  • Ability to adapt quickly to new constraints and situations
  • Have a sense of priorities and know how to manage emergencies
  • Ability to make proposals and take initiatives
  • Ability to gather and process information on a given subject and produce a synthesis
  • Ability to manage confidentiality
  • Have a real capacity for work

Contract information

  • Contract type : CDD with possibility of CDI

  • Start date: as soon as possible

  • Contract duration: 12 months

  • Salary : depending on profil and experience

  • Advantages : Collective catering, 70% reimbursement of the annual transport ticket, company health insurance

  • Post location : Paris

Contact

To apply, please send your CV and covering letter by clicking on the blue button or by downloading the job description in the right column.

Institut Curie's SIRIC